August 2015

April 23rd 2015 1830 at BLCAD Station Education Room

Board Members

Present:

• Nick Mercer – District 1
• Mike Bennett – District 2
• David Compton – District 4
• Darryl Fenske – District 5

Absent:

• Larry Eden – District 3
• Shane Anderson – District 6

Quorum Present: Yes

Guests:

• Andy McCaslin – Operations Manager
• Paula Brown – Office Manager
• Marc Kaufman – Feld Fire
• Justin Jarvis – Piinnacle Emergency Vehicles

Proceedings

1. Meeting to order by Chairman Mike Bennett at 1830.
2. Motion to accept the July meeting minutes as wrote. Motion by David Compton. Second by Nick Mercer. Motion passed 4-0.
3. Motion to amend the agenda to move item 16 to item 4 to allow the ambulance representative to talk. Motion by David Compton. Second by Nick Mercer. Motion passed 4-0.
4. The board heard from Representative Marc Kaufman from Feld Fire representing wheeled coach ambulance. The board also heard from Representative Justin Jarvis from Pinnacle Emergency Vehicles representing Braun Ambulances. The board members were also able to view an ambulance that was brought by Pinnacle Emergency Vehicles. The board also reviewed multiple quotes by hese two companies for different ambulance configurations. The board also discussed with the companies the upcoming regulation changes in vehicle setup.
5. The board herad from Office Manager Paula Brown on the monthly finances and updated bank accounts.
6. Motion to approve the office manager’s report and approval of the monthly bills. Motion by Nick Merccer. Seconded by David Compton. Motion Passed 4-0.
7. The board heard from Operations Manager Andy McCaslin. Manager McCaslin presented a new Calls Turned Report to help track times and day of the week with differential call volume. Manager McCaslin was still awaiting past information on runs from Monett Dispatch but was aboe to start tracking the reports from the year. Board Members requested that the location of teh calls to be placed in the reports as well by zip code to further the data for a 5 year plan. There wea a discussion on dispatching capabilities and the required needs of dispatching for the district. Manager McCaslinwill gather information and report back to the board on dispatching. Mandatory Staff meetings in staff meeting on Sept 2nd and 3rd will include all yearly mandatory staff training and a customer service class. Retired unit 411 is posted for bid. Manager McCaslin also presented the building maintenance report, vehicle maintenance report and the public relations report as presented.
8. Employment changes include the hiring of Clint Dodson to the PRN paramedic position.
9. For the month of July 2015, there were 261 runs completed by ambulance crews. 56 of those calls went to Cox one at, 73 of those calls went to Cox South, and 17 oech to Mercy Springfield and Freeman West. Six patients were also flown from landing zones. Total runs for the year so far is 1674. Mutual aid report revealed 10 runs were picked up for mutual aid. Five of those runs were for Cox South Barry County. The other five runs for Mercy Lawrence County. The crews also turned over seven runs due to both the units being busy and were out of town.
10. Motion for budget $750 for the BLCAD First Responder Softball Tournament. The tournament will be held at the North park. The tournament will be held on September 19. Motion by David Compton. Motion seconded by Daryl Fenske. Motion passed 4-0.
11. The report for vehicle and building maintenance report was presented by Andy McCaslin. There is also discussion on repairing the shower in the building. There were two bids plaved by HHR and Davis & Sons.
12. Motion to approve the bid from HHR to repair the shower. Motion by David Compton. Motion seconded by Nick Mercer. Motion passed 4-0.
13. Motion to approve the Operations Manager report, building maintained report, vehicle maintenance report, and the PR Report. Motion by Nick Mercer. Motion seconded by David Compton. Motion passed 4-0.

Old Business

1. The MO agreement from Purdy is still left to be discussed awaiting submisson by Purdy. Item tabled.
2. Quotes for a new dual head radio for unit 415 have not been received. Item tabled.
3. There’s no new update on run report software. Item tabled.
4. The RNs functioning in the medic position is approved by legal and the medical director. No needed for further.
5. Emergent – non-emergent response policy and the infection control policy proposal will be tabled until a policy manual review can be completed.
6. First thing think was presenting with a letter for the officer manager to conduct business. No need for further.
7. The community liaison position was discussed by the board. There no new proceedings with this business. We are awaiting Cox Monett to appoint a liaison for the ambulance board.

New Business

1. Manager Brown presented and increase in Workman’s Comp to the board.
2. Current mileage rate needed to be considered. Item tabled to be included in policy revision to include the wording to be set for the current IRS rate.
3. The board heard a request by Manager Brown on a postage meter for the office to help with mailing. Presented cose is $1184 quarterly. This should help to replave wasted time by staff members for postage mailing.
4. Motion to lease a postage meter from Pitney Bowes for mailing. Motion by Nick Mercer. Motion seconded by David Compton. Motion passed him 4-0.
5. The quote for a new ambulance was handled warly in the meeting. Please see proceedings item number four.
6. Manager Brown presented for a new trigger for unpaid collections.
7. Manager Brown presented new information on credit card information after a breach in security from the chase credit card. The issue is resolved and the bboard will not be held accountable. The name on the account was changed to the board chair as Chase will not allow for just the district to be named on the card. There is no functional way around this.
8. Estimates for shower repair was discussed during the operations report.
9. Estimates for sealing cracks in the driveway before winter were requested by the board. We will wait estimates before decision-making. Item tabked until further.
10. Quotes for new insurance will also be gathered to ensure the best rate. IItem tabled until further.
11. Motion to adjourn the meeting. Motion by Daryl Fenske. Second by Nick Mercer. Meeting ajourned. Vote 4-0.