July 2015

July 7th 2015 1830 at BLCAD Education Room

Board Members

Present:

• Nick Mercer – District 1
• Mike Bennett – District 2
• Larry Eden – District 3
• David Compton – District 4
• Daryl Fenske – District 5
• Shane Anderson – District 6

Guests:

• Andy McCaslin – Operations Director
• Paula Brown – Office Manager
• David Cole – Council
• Interviewee for the Manager of Operations Position

Quorum Present: Yes

Proceedings:

1. The meeting was called to order by Chairman Mike Bennett
2. Motion to go into closed executive session pursuant to RSMO 601.021 to discuss legal matters with coulcil. Motion by David Compton. Motion seconded by Larry Eden.
   • Roll Call
   1. Mike Bennett-yes
   2. Larry Eden-yes
   3. David Compton-yes
   4. Shane Anderson-yes
   5. Nick Mercer-yes

Session closed at 1833

1. The board heard from David Cole and discussed legal matters while in Closed Session
2. Motion made to go into open session from closed executive session. Motion made at 1950. Motion by David Compton. Motion seconded by Shane Anderson
   • Roll Call
   1. Mike Bennett-yes
   2. Larry Eden-yes
   3. David Compton-yes
   4. Shane Anderson-yes
   5. Nick Mercer-yes

Open Session at 1950

Monthly Business

1. Motion to accept June 16th Minutes as red with corrections. Motion by David Compton. Motion seconded by Larry Eden. Motion passed. Vote 5-0.
2. The board heard from Office Manager Paula Brown. Both office staff has now been added to multiple systems and run report are currently being uploaded for billing and processing. There was difficulty in obtaining access to multiple government systems after only having one user listed prior which significaltly slowed down the billing uploading. Of the 118 reports submitted thus far only 1 report came back rejected and was recored and submitted again with approval. Monthly bills were reviewed and disussed during this time as well.
3. Motion to accept the office manager’s report and monthly bills. Motion Daryl Fenske. Motion Seconded by Larry Eden. Motion passed. Vote 5-0.
4. The board heard from Operations Manager Andy McCaslin. There were six calls picked up and nine calls turned to another service during the month of June 2015. Andy stated that there were a few days where there was only one ALS cres and One BLS crew on duty causing two of the calls to be turned. James Harrison was hired as a PRN EMT. Jason Nape was hired as a PRN Paramedic. Staffing is now full are finishing up training to fill the days where a BLS crew was on. Jody Wooten was promoted to Supervisor and Quality Assurance Coordinator. There were 209 runs in the Month of June.
5. Motion to accept Operations Managers report. Motion by David Compton. Motion seconded by Shane Anderson. Motion passed. Vote 5-0.
6. The board reviewed the vehivle maintenance report. There was discussion by the board on what action needed to be taken on the retired ambulance 411. Discussion on prior boards’ intentions were to bid the truck out.
7. Motion to continue the bid-out process by posting 411 for sale by bid. Motion by Nick Mercer. Motion seconded by Daryl Fenske. Motion Passed. Vote 4-1. David Compton was the no vote.
8. Motion to accept Maintnance Report. Motion by Larry Eden. Motion seconded by Shane Anderson. Motion Passed. Vote 5-0.
9. Motion to accept the building Maintenance Report. Motion by Larry Eden. Motion seconded by Shane Anderson. Motion Passed. Vote 5-0.
10. The board heard the Education Report from Andy McCaslin. Mercy is to be scheduled to present a class at the next staff meeting. James Harrison and Shala Bass were selected to be adjunct instructors. Six hours of CEU’s were completed online
11. Motion to accept the Education Report by David Compton. Motion Seconded by Nick Mercer. Motion Passed. Vote 5-0.
12. The board heard from Director McCaslin pertaining to the PR report submitted by PR coordinator Shala Bass. The crews were present at the Independedce Day festivities at the Monett Park. Multiple board members have heard from the community stating that is was nice to see the crews out at the event. A new online Facebook page was created for more public awareness. There was a discussion by board members about the online usage and risks that it posed buty the need to was there to keep the page and public informed. Crews will also once again be going to the Senior Center for Blood Pressure checks on the 2nd Wednesday of each month.
13. Motion to accept the Public Relations report. Motion by Larry Eded. Motion seconded by Shane Anderson. Motion Passed. Vote 5-0.

Old Business

1. No new MOU’s were submitted to the district. The item was tabled.
2. The new uniform policy was put in place and the crews had recieved the new uniform polo’s. Board members heard many compliments on the appearence of professionalism by the crews. The crews also had voiced that they are much more comfortable in the new uniform polo. This item is now complete.
3. Run reporting software was still being reviewed by Director McCaslin. No new business. Item tabled.
4. There was a request to purchase a new dual head mobile radio for 415 due to the prior radio failing. The board requested more information on the radio before the purchase would be approved. Item tabled.
5. The ew policy Registered Nurse Credentialed Provider was submitted by Director McCaslin. The board reviewed the policy and the medical director has been given a copy for review. The item was tabled.
6. The emergent & non-emergent response policy discussion and was tabled.
7. The infection control policy was tabled until further.
8. The backing signature care was finished with no further action needed. Item completed.
9. Two Board members Shane Anderson and Nick Mercer will be attending the Board Member training held by the Missouri Ambulance Association on July 10th
10. Discussion on the community liasons positions was tabled.
11. $40,000 was transgerred frm the money market account to the operations account for operating expenses.

New Business

1. Office Manager Paula Brown discussed the five cell phone that are currently owned by the district. There were two phones used by the on duty crews that assisted with receiving dispatch incoffmation. One phone was used by the Operations Manager, One by the Office Manager, and the fifth phone was assigned to the billing clerk as she was on the contact lists for reporting business with state and federal government. No action was taken.
2. Discussion about sending office staff to training for the Tri Tec system. The new office staff had no education with the system and requested to be sent to the class.
3. Motion to send the Office Manager and Billing Clerk to Tri Tec training with approved cost of $1,000. Motion by Shane Anderson. Motion seconded by Larry Eden. Motion Passed. Vote 5-0.
4. Motion made to produce a stated latter from the Board of Directors stating the official position of Paula Brown for the state and federal government agencies for system access. Motion by Larry Eden. Motion seconded by David Compton. Motion Passed. Vote 5-0.
5. Motion to go into closed executive session pursuant to RSMO 601.021 to interview for the Operations Manager position. Motion by David Compton. Motion seconded by Nick Mercer.
   • Roll Call
   1. Mike Bennett – Yes
   2. Larry Eden – Yes
   3. David Compton – Yes
   4. Daryl Fenske – Yes
   5. Shane Anderson – Yes
   6. Nick Mercer – Yes

Closed Session – at 2058

1. The board conducted interviews for the Operations Manager position.
2. Motion to return to open session. Motion by Larry Eden. Motion seconded by Shane Anderson.
   • Roll Call
   1. Mike Bennett – Yes
   2. Larry Eden – Yes
   3. David Compton – Yes
   4. Daryl Fenske – Yes
   5. Shane Anderson – Yes
   6. Nick Mercer – Yes

Open Session – at 2201

1. Motion to hire Andy McCaslin with a salary set at $53,00 with a 90 day review. Motion by Larry Eden. Motion seconded by Shane Anderson. Mootion Passed. Vote 5-0.
2. Motion to adjoourn the meeting. Motion by Daryl Denske. Motion seconded by Larry Eden. Motion Passed. Vote 5-0.
3. Meeting adjourned.